英语应用文写作课件：unit2 47页

Notes and Bills a) Notes Left b) Request for Leave c) I.O.U / Due Bill Unit 2 A note The main purpose of a note Its contents Definition of Notes Example 1 Mike waited for Jennifer till almost 10 o’clock at the place where they should meet, but Mike did not see Jennifer. Then Mike came to Jennifer’s apartment, and he found that Jennifer was out. So Mike will have to return home and wait for Jennifer there. Example 1 Mar. 5 Jennifer--- waited till almost 10 a.m.. Came here, you were out. (I will) wait for you at my home. Mike Try to write notes according to the following situation 1) You are going to work and leave the key to the back door on the desk by the window. Instruct your family members where they can find it. Example 2 Sept. 26 Key to (the)back door on ( the ) desk by ( the ) window Tom You are developing a rat problem in the house. You have bought some rat poison, and you want to leave a note for your parents before going on a trip. In the note you will tell them the rat poison is on the top shelf above the washing machine, and the directions are on the container ; Example 3 you ask them to put the poison out tonight and make sure the poison is put at a place children can not reach because your sister Sue’s child will be coming tomorrow. Key Feb. 25 Mom and Dad, (There’s) rat poison on ( the ) top shelf above ( the ) washing machine. The directions are on ( the ) container. Please put it out tonight. Sue’s baby will be here tomorrow, please put it where ( the ) baby can’t reach. Nick Translation 唐小姐： 请为我预订一张 10 月 10 日星期日上午 8 ： 50 从天津开往上海的 123 次直快火车票。 请把应付的钱记在我的帐上。多谢。 鲍勃 · 霍伯 9 月 28 日 Entrusting Somebody to Do Something Booking a Train Ticket Sept. 28th Dear Miss Tang, Please reserve me a seat in the 123 express train leaving Tianjin for Shanghai at 8:50 a.m. on Sunday Oct.10th. Please charge the expenses entailed to my account. With kindest regards Bob Hope Translation 泊立特小姐： 你于 6 月 6 日在系内所借的下列录像带已逾期，请速归还。 系办公室 9 月 7 日 附所借录像带名称： 1 ．“教父” 2 ．“乱世佳人” Asking to Return the Videotapes Sept.7 Dear Miss Pritt, The following copies of videotapes borrowed from the Department on June 6 are now overdue. Won’t you please return them at once. Department Office Videotapes borrowed: A) “God Father” B) “Gone With the Wind” Conclusion Mar. 1st Billy, I’ll be back at 3:30. Wait for me. Brown Date The person reading the information (Salutation) The information (Body) The person writing the information (Signature) Notes should be important- looking. use of simple understandable language plain, familiar, homespun words avoid bookish, artificial and stilted language Tips for writing notes 2) ellipsis a) brief omit the superfluous words simplify the expressions For example: There are two things which are necessary here. → Revised: Two things are necessary here. Some determiners (e.g. a, the , some) and some of the verbs (e.g. is, are) can be left out. For example: (I’m) leaving Guangzhou immediately. (I’ll be) back (on) Friday. b) It is not always necessary to use complete sentences. 3) The usual rhetorical conventions associated with formal letters can be absent in notes. The following should be included: date addressee’s name addresser’s names Three types of request for leave A) Asking for sick leave Request for Leave ( 请假条 ) Sample Study 办公室秘书 L ． J ． 威斯特伍德先生 亲爱的先生： 很抱歉，我因患重感冒今天不能上班。兹附上医生诊断书一张并向您请病假 2 天。但愿我的病假不会给您带来诸多不便。 您真诚的 史密斯 10 月 29 日 附：医生病假诊断书一份 Oct. 29 L. J. Westwood Office Secretary Dear Sir, I’m very sorry that I can not come to office today owing to a bad cold. Enclosed please find a certificate from the doctor who a) Asking for sick leave for Oneself is attend ing me, and I wish to ask for leave of absence for 2 days. I trust my absence will not cause you any serious inconvenience. Very truly yours, Smith Encl.: doctor’s certificate for sick leave Translation 尊敬的经理先生： 请原谅史密斯今天不能前去上班，因他病的很重。今代请几天假，病好后他就去上班。但愿他的病假不会给您造成很大的不便。 您恭敬的 琼斯 7 月 17 日 b) Asking for sick leave for Someone Else July 17 To the Manager Dear Sir, Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. So I am writing to ask you for several days’ sick leave and will let him resume his duties if he feels better. I trust his absence will not bring you any serious inconvenience. Yours respectfully, Jones B) Asking for Business Leave Translation 钟老师： 兹因我老父亲病重，今不能前去上学，敬请原谅。恳准事假五天以便回老家探望。今附上老家发来的电报一份 , 以兹证明。 王江 2 月 2 日 附：电报一份 Asking for Business Leave Feb. 2 Dear Mr.( Ms.) Zhong, May I be excused from attending school today on account of the serious illness of my aged father? Would you be so kind as to grant me five days’ leave of absence in order to return hometown to see him. To support my application, I enclose (herewith) a telegram from my hometown. Jiang Wang Encl.: a telegram C) Asking for an Extension of Leave Translation 系办公室赵秘书： 我患重感冒未好，仍卧床不起。医生建议我再休息三天，请准予续假为盼。 您忠实的 李明 9 月 19 日 附：医生建议一份 Asking for an Extension of Leave Sept. 19 To Department Office Secretary Zhao, I am still lying in bed with the bad cold and unable to get up. The doctor advised a rest of three more days. Please give an extension of leave for as many days. Yours faithfully, Ming Li Encl.: doctor’s certificate of advice Request for Leave ailment to catch a cold to have a cough to have a headache to have diarrhea to have a toothache to sprain one’s ankle Useful sentences I’m very sorry that I can not come to office / school / class today owing to a bad cold. I wish to ask leave of absence for several days. I am writing to ask you for several days’ sick leave. Would you be so kind as to grant me five days’ leave of absence in order to… Will you kindly excuse Smith’s absence from office today owing to a severe attack of illness. Enclosed please find a certificate from the doctor. I enclose herewith… Please give my extension of leave for three days. Useful sentences I trust my absence will not cause / trouble you any serious inconvenience. Encl.: doctor’s certificate for sick leave / doctor’s certificate of advice Useful sentences Receipt 收条 今收到王子豪同学交来本月学费五百元整。 外语学院财务科 经手人 李曼 2014 年 10 月 23 日 Oct. 23rd, 2014 Received from Zihao Wang five hundred yuan （ RMB ） only for this month’s tuition fee. Man Li For the Finance Office of Foreign Language Institute I.O.U I owe you. / Due Bill 欠条 今借到外语系资料室下列三本书籍： 吴伟仁著： 《 英国文学史及选读 》 一本 常耀信著： 《 美国文学简史 》 蒋承恩著： 《 世界文学史 》 一本 借阅人： 武卓 2014 年 9 月 7 日 Translation Sept. 7, 2014 Borrowed from the Foreign Language Department Reference Library three books as follows: A copy of History and Anthology of English Literature by Weiren Wu A copy of A Survey of American Literature by Yaoxin Chang A copy of World Literature by Cheng’en Jiang Zhuo Wu Homework 1 ： Translation 尊敬的李教授： 因我咳嗽得厉害，今天不能去上学，敬请原谅。医生建议我今天上午到诊所作进一步检查，望批准。 此致 敬礼！ 学生：张敏 5 月 23 日 2. Direction : The celebration party for Hongkong’s going back home is about to be held on our campus. Now, Chairman Nan Ma of the Management School has borrowed several stage properties (ten red flags, twelve dresses, ten snare drums) from the Student Union. Please write an I.O.U. Form. Write short notes according to the following situations: 3. Direction : New Year’s Eve is around the corner. But our foreign teacher, John Derbeyshire is still busy with his lectures. In order to travel back home quickly, he asks his student to book a plane ticket to London for him. Suppose you are John Derbeyshire, now design a note on requesting the student, Niantao Wang, to see about the matter.